You can also sort the results by date modified, title, or section. Interestingly, this is the only way to find notes by date modified, that information is not accessible elsewhere.
If you spend a lot of time performing similar searches, you can set the default search parameters by clicking Set This Scope as Default from the drop-down menu. The search feature also allows you to search through audio notes as if they were normal text.
The option is turned off by default because it slows down searching. Under the Audio Search section, tick the checkbox next to Enable searching audio and video recordings for words and click OK.
Because OneNote and Outlook are both Microsoft products, they work together seamlessly. It makes managing the divide between your email inbox and your OneNote content a lot easier. To create an Outlook task, highlight the text you want to add to Outlook. A flag will be shown next to your task in OneNote and it will be added to Outlook.
This also works in reverse, but you'll need to install OneNote add-ins into Outlook. Ryan wrote a fantastic article explaining the process in more detail. If you have Outlook and OneNote installed on the same computer, you can use OneNote to manage, record, and log your meetings. You can include the date, location, agenda, topic, and attendees. You'll be presented with a list of all today's meetings from your Outlook calendar.
Click on Choose a Meeting from Another Day to alter the date. When you find yourself creating the same types of pages over and over again, you should look into OneNote templates.
Now you know about OneNote's basic principles and how to stay organized while using the app. It's time to take a look at some of the app's coolest features. You can embed any file directly into OneNote.
This is really handy if your hard drive is a mess, but it's also a great productivity feature. Where it really shines is when you embed Microsoft Excel sheets. You can edit them directly from within OneNote, which is great if you regularly make changes to budgets or other forms.
To insert a file, navigate to the page where you want to embed it and click the Insert tab. Choose File Attachment to embed any file format, or select Spreadsheet to embed an Excel file. The Insert tab is where you can also add video, audio, screenshots, and tables to your notes. Audio notes are one of the best parts of OneNote. Just click the Record Audio icon and OneNote will start listening. The ribbon will change to give you various audio options.
Hit the Stop button when you're finished and the audio will automatically save and embed itself into the note. If you're working on a large project with many notebooks, there is a good chance you'll want to create links between your notes. They allow for faster and easier navigation. Creating links is easy. Go to the page where you want to create the link and put the name of the notebook page you want to link to between a double square bracket.
I navigate to my Madras note, type [[Chicken Korma]] , and the link will automatically appear. OneNote supports handwritten notes. They are especially useful if you're using the app on a touchscreen device or a tablet, but they'll also work with your mouse on a regular computer.
Click on the Draw tab to see the available handwriting options. You can choose from multiple colors and pen types, and also find other drawing tools such as shapes, graphs, and charts. Once you've made your handwritten masterpiece, it's easy to convert it to text.
Click on the Lasso tool, drag the selection over the handwriting you want to convert, then click on Ink to Text. Remember all your school teachers used to tell you not to rely on a calculator because you wouldn't have one with you all the time in the real world?
They clearly didn't see smartphones coming! But even with smartphones, there are some math calculations that are too long, too complex, or too frustrating to tap out on a tiny screen. Luckily, OneNote comes to the rescue. Type in the equation you want to work out and the app will do the hard work. Make sure you type your sums as one continuous string, or OneNote won't recognize it correctly.
If you're working on a massive project , there is a good chance you'll want to share a notebook with some of your coworkers. You have two options, either Share with People where you specifically invite people via email or Get a Sharing Link which gives you a link you can then send to anyone you want.
If you're sharing by email, choose whether you want the recipient to be able to view or edit the notebook from the drop-down menu on the left. You can also change other users' permissions from this page once they are set up. For an even more drastic approach, delete the entire notebook. If you don't want to give people permanent access to your notebook but still want to share the contents of a particular page, you can email other users a copy.
Click the Home tab and choose Email. There are loads of useful keyboard shortcuts that can greatly speed up your OneNote experience. These are "must-knows" for any power user. Hundreds of different shortcuts are available — you can find them all on Microsoft's help pages. OneNote boasts a webclipper. It never used to be as powerful as the Evernote offering, but it received an overhaul in and it's now much more user-friendly.
It's available for all the major browsers. The clipper gives you four options. You can either save the full web page, a region of the web page like a screenshot , only the text of a page, or a mere bookmark.
When you hit print on a notebook, the software does not recognize where the page breaks fall. This is due to the "type anywhere" nature of the app. You might find that some single lines of text will be split over two pages.
As mentioned earlier — OneNote is not a word processor. If you desperately need to print out your notes, the best solution is to first paste them into Microsoft Word or Notepad and fix the formatting to your liking.
Again, because OneNote is not a word processor, it does not use word processing principles. Instead, it uses typography principles. This can be confusing for a new user. For example, if you try and double the line spacing in the Paragraph Spacing options by entering a "2", nothing will happen. You need to enter the total number of points for the font size and line spacing you want to achieve.
This is called leading in typography. You can change the display name of a notebook by right-clicking on it and selecting Properties. However, doing this will not update the actual file name in OneDrive. Having mismatched file names doesn't affect how OneNote operates.
But if you're an organization freak or have lots of notebooks, it's best to make sure the filenames reflect the notebook. You can double click each notebook and open it in the web app if you're not sure which is which. We've all done it — you accidentally hit delete on a file, only to realize a week later that it was a horrific error.
Luckily, OneNote keeps some backups. As long as you realize your mistake fast enough nothing should be lost forever. Backups are kept for 60 days unless the bin was emptied during that time. OneNote is such a vast and feature-packed app that this guide has barely scratched the surface. There are so many cool tricks and tips that I could write a whole book and still not get through them all. But I hope I've given you a good start and introduced you to some of the software's power. As always, I'd love to hear your feedback and opinions.
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