It's mobile-friendly. To use it, you'll have to first install the mobile app on iOS or Android. I couldn't write a blog post about inbox organization without including my go-to strategy for getting to -- and maintaining -- inbox zero. This tool isn't an add-on; it's a methodology developed by Andreas Klinger.
It uses two, built-in features in Gmail: "special stars" a slightly fancier labeling system than Gmail labels and multiple inboxes. Since writing that post last year, many people have told me it's changed the way they use email and has made their lives a lot easier. I highly recommend it. There's just one, notable caveat: No special stars other than the yellow star are supported by Gmail's mobile app, so you won't be able to see your lists on mobile.
If you frequently use mobile devices to sort your emails, try Sortd , which is next on the list. Sortd is basically a cleaner version of the Gmail Special Stars methodology I described above, in that you don't need to star, label, or mark your emails in any way.
But it does work right in Gmail: It's what their team calls a "Smart Skin for Gmail," meaning that it lives right inside your Gmail inbox so you don't have to leave the app at all. What it does do is fix the problem of important emails getting lost below the fold -- most importantly, by expanding your inbox into a flexible set of lists, organized cleanly into columns. This allows your emails, to-do lists, and priorities to live together in one place, and lets you easily drag-and-drop emails from column to column.
Before I found Sortd , I was marking any email that needed further action as 'unread' in the hopes of returning back to it to complete the review or follow-up. It worked about as poorly as you'd expect. Then, I can get a birds-eye view of my work for the week.
I have a column for immediate action items, tasks for the week, a backlog for next week, and resources that I want to have at my fingertips quickly. Another advantage to Sortd over special stars? Remember, all special stars but one aren't supported by the Gmail mobile app -- so this is your best option if you like to sort your email on mobile.
If you're looking to automate prioritizing each email as it comes in, you may want to give SaneBox a try. There's nothing to install here: Basically, it works with any email client to create new folders like SaneLater and SaneNews. When a new email comes into your inbox, SaneBox quickly analyzes it to determine how important it is.
This analysis is based on your past interaction with your inbox. If SaneBox finds the new email important, it'll keep it in your inbox. If not, it'll send it to one of those folders. Later, you'll get a digest of the emails that were sent to those three folders so you can decide whether any of them need your attention when you have the time.
Over time, you "train" SaneBox to filter certain types of emails into each of these folders. SaneBlackHole is a fourth folder that'll help you delete emails and unsubscribe from them in one fell swoop. When you manually drag an email into your SaneBlackHole folder, it'll delete the email and unsubscribe from the source automatically.
There are other cool features in here too, like the "attachments" feature that automatically sends all email attachments into a Dropbox folder. If you're overwhelmed by the amount of email in your inbox but dread the thought of clearing it out, and you're a competitive person, The Email Game might be right up your alley. This free tool for Gmail and Google apps gamifies the act of clearing out your inbox. All you have to do is enter your email address, and the game will begin. Fortunately, email management is not rocket science.
Learning a few basic email management tips is often enough to achieve Inbox Zero, which is to say not having any unread emails left.
In the next section, we describe several important email management tips to help you reclaim the control over your inbox. Best Email Management Software In Email management is a thorny topic because of how many people have a love-hate relationship with their inbox.
Clean Email Take control of your Inbox. Why Is Email Management Important? Try it FREE. Unsubscriber feature. You can get started for free. Automatic email management. Maximum security. Groove is one of the best email management software solutions available in the market for being cost-efficient, scalable, data-driven and ready for automation.
It helps you provide fast and efficient customer support. Groove speeds up customer support through automated knowledge-based answers, a shared inbox, and daily analytics. Its reports include article performance, search statistics, and SEO optimization. In addition, brand-sensitive tools for customization are also provided with mobile-ready themes and SEO Meta description. In addition, email tracking is also available.
Hiver is a sleek email management software that can transform Gmail into a team-friendly collaboration-ready email client.
Through this, its users can provide customer support straight from their Gmail accounts. It gets brownie points for providing the fastest setup given that users just need to input their existing Gmail accounts. Hiver tools are ideal for small businesses, medium businesses, and large enterprises.
Startups, agencies, software development teams, and educational institutions will benefit the most from Hiver tools and features. Hiver mainly provides tools to enable shared Gmail inboxes. Through the shared inbox, teams can collaborate seamlessly and assignments can be assigned in an instant. Clients will receive faster replies and support given the transparent nature of a shared inbox where entire threads are freely accessible to all team members. Hiver also incorporates Gmail labels, email notes, and email reminders for all team members.
Groove integrates with Zapier, Salesforce, and Slack. It complies with international privacy laws about opt-out requests. Through its tools, it can warn users if the content, nature, and style of its campaign is bordering international limits and standards that prohibit spamming and secures optimum privacy for email users.
It has a data share tool that makes it easy for businesses to share suppression lists to all stakeholders. In addition, all shared suppression list data are encrypted for enhanced security. DeliverySlip is a secured email management software that puts prime on protecting data. Its security tools and features fit legal, medical, and financial industries. We recommend this email management software for businesses that work with classified data.
It provides better overall security through its design that allows for data transfer via a dedicated encryption pipe. DeliverySlip offers a unique email security mechanism where all stored information has no duplicate.
Through this, users have full control over who has access to information. Users can easily lock files from being downloaded and accessed by anyone with no prior authorization. Its tools provide an overall secure community without requiring users to create new email accounts and create extra passwords to manage. In addition, it complies with international privacy regulations and utilizes 14 USPO patents in providing its service.
DeliverySlip delivers boosted security and fully integrates with email clients like Yahoo! Microsoft Outlook is a clean email management software with a robust built-in calendar that helps users have an organized multi-faceted workflow. Microsoft Outlook takes the cake when it comes to organizing a workflow by fully integrating numerous third-party apps. SaneBox works with any email platform, and is designed to help you prioritize and categorize your emails properly.
This email management software tool is also useful because it allows you to create custom folders and tabs for many kinds of emails, like newsletters or platform notifications, so you can stay organized indefinitely.
Within the tool, you can have someone assign emails to specific individuals, collaborate on messages when appropriate, and completely eliminate the need for CC and BCC lines, which can get hectic fast. For more, see our post on how to send a group email in Gmail.
Boomerang also has a ton of extra features designed to make email easier and more effective, like automatic suggestions on how to improve your writing. If your Gmail inbox is constantly cluttered, and you can never seem to find the message you need when you need it, you need an email management tool like Sortd. With Sortd, you can organize all your emails based on custom categories, then use a project management-style organization table to keep track of your progress on each available message.
For example, you could send an email with a BCC of 3days followupthen. You can also use this to batch and forward some of your messages so you can read them the next day, or after lunch. You could also consider using Nudgemail for your automated notification needs. Nudgemail works mostly the same way, allowing you to specify periods of time or specific times and days in your address lines.
Front allows you to connect your team members together, and centralize your communications via email. You can also integrate your social media platforms, SMS, and web chat apps so that all incoming and outgoing communications remain in the same place—and handled by the same skilled team members.
ActiveInbox is another great tool if you like the idea of converting your email inbox into an interactive task list. Email is a great communication medium, but it has enormous power to distract us. Ultimately, email marketers want to do two things: reduce the amount of time they have to spend on email and improve their bottom-line results.
One of the leaders of the email marketing world, MailChimp has earned its status in the marketing industry. With it, you can get started for free, sending up to a few hundred emails with your business account. The platform is highly intuitive, offering pre-built templates and the ability to customize your own designs. You can also use it to import subscribers, manage your lists, and of course, track and analyze how effective your campaigns have been in the past.
One of the most popular Mailchimp alternatives is Campaign Monitor , which gives you tons of tools you can use to tweak every element of your email newsletter. This platform also gives you the ability to measure countless metrics, including open rates and click-through rates CTRs , so you can gauge the effectiveness of each newsletter, and constantly improve your approach.
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